Getting Started

The UCSB Campus Cloud allows faculty, researchers and staff to provision and use computing resources from approved vendors that have agreements in place with the University of California.

For public cloud hosting, approved providers are Amazon Web Services (AWS), Microsoft Azure and coming soon Google Cloud Platform (GCP). Each cloud provider provides an Account, a Subscription or a Project, respectively. These Campus Cloud Docs will collectively refer to these resources as a Campus Cloud Account when specificity is not required.

Using an approved provider means that:

• You have access to account management and solution architects — AWS and Azure staff who can assist with how to use, and provide technical guidance on best practices.
• Your vendor relationship falls under the University of California Terms & Conditions. This ensures that your agreement conforms to the UC Regents’ policies for procurement and business contracts, and reduces the financial risk to your department or division for agreements that are outside of Regental standing orders (especially with respect to third-party liability).

Training and Consultation

It is highly recommended to have an understanding of Cloud environment concepts and methodologies. Specifically, AWS’ Well Architected Framework and Shared Responsibility Model.

Microsoft’s Cloud Adoption Framework for Azure is similiarly recomended for Azure.

Campus Training Resources

• The UCSB Learning Center and more specifically, Linkedin Learning offers courses for Cloud Computing and AWS.
  • Cloud Computing Topic
  • AWS Courses
  • Azure Courses

• AWS Training Resources

  • Take the free Cloud Practitioners Training

• Azure Training Resources

  • Azure on Microsoft Learn

Consultation

• Consult with your local IT staff. They may have processes and protocols in place for sharing responsibility for your Campus Cloud Account(s).
• Consult with the Campus Cloud Team.

Budgeting

Before you start the procurement process, you will need to estimate your monthly spend.

• AWS Cost Calculator
  • Simple Monthly Calculator
  • The new Pricing Calculator
• Azure Pricing Calculator
  • Pricing Calculator

ℹ️ IMPORTANT - Audit, compliance and security tools are utilized in the Campus Cloud that generate costs in every account. It is important that you are aware of these costs. For a busy account it may be a small percentage of monthly costs.

Procure a Campus Cloud Account

This is the first step for an Azure Subscription, new AWS Accounts and existing AWS Accounts that you wish to migrate to the Campus Cloud. Follow the instructions below to ensure that you Campus Cloud Account used for UCSB business is covered under this agreement and in compliance with UC policy and applicable laws.

You will only be able to access the Campus Cloud Account and its resources after all steps below are completed and the UCSB Campus Cloud team creates your account.

1. Log in to the UCSB Gateway Procurement System

2. Complete the Campus Cloud Form.

   

   • Please note the instructions on the left side of the form, and provide the requested information. Build in lead time for your start date. The estimated expenditure is for the duration of the PO.
   • The expected duration is one year. The purchase order should then be renewed annually. If your procurement group is willing to support multi-year blankets, please limit your max duration to three years.
   • The form is for the one Account. You can not request multiple accounts with a single form. You will want to fill out multiple forms and add them as line items in your cart.
   • NOTE: Your Gateway Admin may be needed to input Object Code and Sub Number (See Troubleshooting Section below)

   

3. Add the completed form to your Cart.

   Verify that you have set the correct Commodity Code: 81110000

   

   and Object Code: 7185

   

   and Sub 3, 5 or 7. Your requisition will be returned if these codes are not correct. SUBMIT your requisition.

4. The Campus Cloud team will receive your Purchase Order and contact you to schedule a meeting finalizing your account.
5. After this meeting you will receive an activation email from AWS/Azure:
   • Confirming that the account is set up for invoicing under the UC AWS or Azure agreement, and
   • Providing final instructions to activate your account
6. Assign users to your Account Groups.
7. Your account will be billed through the Master Payer Account with consolidated billing. Any monthly costs will be charged against the Purchase Order you submitted.

NOTE: As of May 16th 2020, you may use Sub 5 or Sub 7 in additional to the original requirement of Sub 3.

Troubleshooting the Procurement Process

Q1. Did your requisition get returned with an error?

Gateway will auto-return the requistion if any of the following is incorrect:

• Commodity Code 81110000
• Object Code 7185
• Sub 3, 5 or 7

Q2. Were you able to enter the commodity code, but NOT the object code?

• You may NOT have the required permissions to enter the object code and/or the account string
• Forward the cart on to a Departmental procurement person who does and finish entering in the required information

Proceed to the First Steps to set up your Account